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Screen on evidence, take the case to committee and release capital against the business's own file. One file before the decision, the same file after.

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2,850SMEs and farmers reached
700+in one live deployment
35industries
29villages

For banks, development finance institutions, foundations and corporate ESD funds that finance small businesses.

1   Screening

Screening happens before the application, not after it.

Set the capital, ticket, terms and requirements once and Mothusi reads every authorised file against them: 48 of 1,247 meet all nine, 31 are one requirement away, and the 48 are invited today.

Screening the Host-Community ESD Fund: 48 of 1,247 authorised files qualify, 31 are one requirement away, each of the nine requirements with how many meet it, the 31 grouped by the one thing missing, Invite 48

2   Nearly ready

Readiness becomes a path, not a rejection.

Every business gets one of three answers, ready now, nearly ready or not yet ready, each naming the gap and the work that closes it: for Puleng Transport, one reviewed invoice, not a no.

Three businesses within five points: Mokoena Construction ready now, Puleng Transport nearly ready with one requirement open, Kgalema Logistics not yet ready with two, each with its named next step

3   The application

The application starts with a full file, not a blank form.

Registration, tax, bank statements, signed orders and customer proof come in from Mokoena Construction's file, 23 fields prefilled, so Thabo is asked only for the two things the facility still needs, and nothing goes without him.

Mokoena Construction's application assembled from its file: nine items satisfied, 23 fields prefilled, two things the facility still needs, Draft until Thabo approves

4   The case

Every figure in the case opens back to its source.

Mothusi drafts the memo from the file, footnotes R214k a month to the bank statements and 68% concentration to the customer register, flags the 40-day-old quote, and the analyst edits it and owns the recommendation.

Investment committee memorandum IC-0231: the case with figures footnoted to their sources, acquisition, six months of revenue from the bank statements, strengths, risks, four proposed conditions, the source register with one verification outstanding, the analyst's recommendation

5   The decision

Conditions become requirements, not lines in the minutes.

Five members vote on the same case with their reasons on record, and each approved condition gets an owner, a timing and a state, so contracting opens only when the quotation is verified and the cession confirmed.

The committee decision record: approved with conditions, five votes with each member's reason, the conditions register with owner, timing and state, contracting opens when conditions 1 and 2 clear

6   Release

No release without evidence and an authorised decision.

Four conditions precedent cleared by name and date, R1.35m paid to Barloworld on delivery with invoice, delivery note, serial number and insurance on file, and R450k held behind a gate a named finance role must approve.

Facility control FAC-1108: four conditions precedent cleared by name and date, R1.35m released to Barloworld with four documents on record, R450k held behind a five-step gate ending in the authorised finance role

7   The portfolio

The portfolio works from exceptions, not status calls.

Repayments, milestones, tranche gates and each business's monthly signals sit together, and whatever needs a decision goes to a named owner with a due date: four exceptions across 22 facilities, not 22 files to reopen.

The portfolio at month 6: 22 facilities, R38.4m committed, four exceptions each with an owner and a due date, the month's controls, and one facility open with its capital position and business signals together

8   Month 12

The facility is current. Did the business move?

Month 12 puts R36.8m disbursed and 21 of 22 facilities current beside 16 businesses improved, 5 held and 1 weakened, 3 up a stage, with every movement openable to its source, reviewer and date.

Portfolio review at month 12: capital performance beside business movement, 16 improved, 5 stable, 1 weakened, movement by business from start score to now with what a reviewer signed off, the chain from release to movement

Money you can run

Grant

Money for a set purpose, not paid back, with applications, decisions, signed agreements and the amount paid out kept on each business's file.

Loan

Money paid back over time on agreed terms, with the amount, interest, fees, payment dates and repayment plan on each agreement.

Bursary

Study or training costs for a person rather than a business, with the same applications, decisions and agreements.

Open your next fund. Keep the evidence connected.

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